Advancing Better Health

Public Health Practice

Academic Policies

Health Requirement | Grad School | Cancel, Drop, Withdrawal | Appeals | Enrollment Verification | Student Contact Info | Accessibility Services | Emergency Conditions | Official Transcripts | Emails & Computers | Disclosure of Student Records/Privacy

Health Requirement

Newly admitted students in face-to-face or blended programs are required to submit UMD's Medical History and Immunization Record form to the University Health Center. Students in fully online programs are exempt from this requirement. Failure to submit this form prior to the first day of your first semester results in a registration block. The University Health Center removes the block when the completed form has been received. Questions regarding UMD’s immunization policy or the immunization form may be directed to the University Heath Center at 301-314-8182. 

The Graduate School Policies

Continuous Registration Policy: Depending on the calendar of the graduate program into which a student has been admitted, graduate students must register for courses each semester (fall/spring) or each term (I, II, III, and IV) until the degree is awarded. If the student does not register, s/he will be dismissed from the Graduate School at the end of the semester/term for failure to comply with this requirement. See The Graduate School’s Continuous Registration Policy and Petition for Waiver of Continuous Registration Form

Leave of Absence: The University permits graduate students to apply for a leave of absence relating to childbearing, adoption, illness, or dependent care. See the Graduate School’s Leave of Absence Policy and Request for Leave of Absence Form.

Withdrawal: The University permits graduate students to terminate enrollment in all classes for a given term (semester or 12-week) on or before the last day of classes. See the Graduate School’s Withdrawal from Classes Policy and Graduate Student Withdrawal Form. After filling out the form, send it to oes@umd.edu to facilitate the process.

Transfer Credit: The Graduate School has strict rules and timelines on acceptance of transfer credit. See Transfer of Credit.

Other Graduate School Policies: For other important policies, see The Graduate School Policies.

Cancellation, Drop, Withdrawal

Cancellation of Courses by University of Maryland: The University reserves the right to cancel courses due to insufficient enrollment or for other reasons that it deems valid. Appropriate refunds will be made. Because cancellation of a course may occur so close to the beginning of class, there is not always time to send notification. Whenever possible, notification will be made via email.

Cancellation of Registration by Student: Cancellation of registration means that the student cancels their enrollment in all courses prior to the first day of classes for a semester/term. Students who cancel registration prior to the first day of classes receive a 100% refund of tuition and fees. Failure to attend class does not result in automatic cancellation nor is a student relieved of any academic and/or financial obligation. Courses dropped prior to the first day of classes will not appear on the student record, nor count towards the number of attempts a student has for any given course. Students process the cancellation of registration prior to the first day of classes via Testudo (See Registration (Drop/Add).

Schedule Adjustment: Begins on the first day of classes and terminates at various points depending of the semester/term length. Once the schedule adjustment period has ended, courses may not be added without special permission (in writing) by the student’s academic college. In addition, requests for withdrawals, single course drop with ‘W,’ and other changes that occur between the end of schedule adjustment and the last day of a specific semester/term of enrollment must be received in writing (via email or fax) with the student name and UID number.

Single Course Drop: Once the semester/term starts, dropping a single course means that you are registered for two or more courses within a single specific semester or term. Once you drop the single course before the end of scheduled adjustment, you must remain registered for at least one course within that semester/term. A single course drop during the schedule adjustment period will not appear on the student record, nor will it count towards the number of attempts a student has for any given course. A full credit is not available for courses dropped on or after the first day of classes. Students may process single course drops via Testudo (See Registration (Drop/Add).

Single Course Drop with ‘W’: Means that you are dropping a single course for a specific semester/term after the schedule adjustment period ends, remaining registered for at least one course in that session. The drop period begins at the close of the schedule adjustment period and terminates at various points depending on the semester/term length. Students must submit a written request to oes@umd.edu.

Withdrawal: Means that you are terminating registration for all courses within a specific semester/term (even if registered for just one course) between the first day and the posted deadline of the semester/term in which you are registered. A notation of withdrawn from semester/term and the effective date will post to your student record. Use the Graduate Student Withdrawal Form. Forward the form to oes@umd.edu

Appeals: Exception to Academic Policy

Submit the Appeal Form.

Deadline for Appeal Submission:

  • Semester-based Graduate Programs. Fall Semester: January 15; Spring Semester: June 15; Summer Term: September 15.
  • Term-based Graduate Programs. Term I: December 15; Term II: March 15; Term III: June 15; Term IV: September 15.

Required Supporting Documentation: Exception to Academic Policy requests due to extenuating circumstances relating to your registration require a formal written appeal. If you experience an issue in submitting the appeal or have a question, contact oes@umd.edu. An appeal will not be considered until documentation supporting the claims made in the appeal is received. Such documentation may include but is not limited to:

  • Medical: Verification of the severity of the condition that includes a statement on how the condition affected your ability to perform coursework. Documentation from medical or hospital personnel must be typed and signed on official letterhead. Emails or unsigned letters on a plain stationary are not acceptable.
  • Death in the Family: Copy of death certificate (or verification of death from hospital or attending physician, typed and signed on official letterhead) with a statement of the deceased's relation to the student. Emails or unsigned letters on plain stationary are not acceptable.
  • Course Instructor or Academic Advisor: May submit a statement of support on department letterhead or from the instructor/academic advisor’s campus email. The statement must include your student name, UID, course information, date of registration, and an explanation of why the course instructor or academic advisor supports your appeal.
  • Approved Appeal from College/Department: Some Colleges/Departments require that you appeal to them first for requests that have academic ramifications such as late/retroactive changes to your student record. To process your request, our office must also receive a copy of your College/Department approved appeal.

How to Attach Documentation: The above documentation may be uploaded to the Appeal Form BUT only as one file. If you have more than one document, either combine all documents into one file or email oes@umd.edu with the additional documentation.

  1. Complete all other sections of the appeal form.
  2. File Title: Provide a name for your document (the documentation will not attach without a title); ex. "Appeal Documentation"
  3. File Path: Select the Choose File button and locate where your document is stored

Timeline: The average review time is two weeks from the date that the appeal and all documentation are received. Confirmation of the decision is sent to the email address listed on the appeal form.

Enrollment Verification

Students are sometimes required to provide semester enrollment verifications to health insurers or others that require proof of enrollment. Request Enrollment Verification.

Update Your Student Contact Information

UMD uses the email on your student record for all correspondences regarding your registration. This email was the one you supplied during the application process. UMD assumes no responsibility for the delivery of these electronic messages. It is the student’s responsibility to maintain current contact information. To update your contact information visit Testudo; select Change Address/Email.

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