Summer Session

Academic Policies

Academic Policies

Schedule Adjustment | Non-Payment | Cancellation | Single Course Drop | Withdrawal | Appeals | Maximum Load | Full-Time Status | Transferring Credits | Transcript | Grades | Credit Overview | Graduation | Accessibility Services | Academic Dishonesty | Academic Integrity | Audit | Student Record/Privacy | Emergency Conditions | Final Exams | Non-Discrimination | Pass-Fail

Schedule Adjustment and Drop Period

Schedule Adjustment: Students may make adjustments to their schedules any time after their original registration. During the beginning of each Summer or Winter Session, a day or more is set aside for dropping and adding courses. During the schedule adjustment period, students that drop courses do NOT receive a 100% refund. The schedule adjustment period is the first 5 days of classes for Summer Sessions I and II, and the first day of classes for Summer Sessions I-A, I-B, II-C, and II-D and Winter Session. For exact dates, see the associated session Academic & Financial Calendars. Courses dropped during this time may appear on the student's official University transcript.

Even Exchange: Dropping a course and then adding one of equal credit value to the same session on the same day during the schedule adjustment period, for example dropping MATH115 and adding MATH120 (both three credit courses) in Summer Session I. Dropping a course in one session and adding to another is NOT consider an even exchange, for example dropping MATH115 from Summer Session I and adding MATH120 to Summer Session II. Remember, to avoid incurring penalties, BOTH the drop and the add must be done during the same day. With an even exchange, the dropped course will not appear on the student's official University transcript.

After Schedule Adjustment: Once the schedule adjustment period has ended, courses may not be added without special permission (in writing) by the student’s academic college. While students may process single course drops with a 'W' until the stated deadline, requests for withdrawals and other changes that occur between the end of schedule adjustment and the deadline for the associated change must be received in writing with the student name and UID number. Students are not permitted to attend a class if their names do not appear on the class list. To send such a request, click here.

Drop Period: The drop period for undergraduate students begins at the close of the schedule adjustment period and terminates at various points depending on the session length. A student must be enrolled for two or more courses; otherwise, this is a Withdrawal. During this period a student may drop a maximum of four credits. If the course carries more than four credits, the student may drop the entire course, or in the case of a variable credit course, reduce the credit level by up to four credits. Drops during this period will be recorded on the student's official University transcript with a notation of 'W' and will be considered to represent a single enrollment (one of two possible) in the course. This mark will not be used in the computation of a student's cumulative grade point average.

Cancellation or Withdrawal for Non-Payment

While the University reserves the right to cancel or withdraw and limit enrollment for financially delinquent students, your registration may not be automatically canceled or withdrawn for non-payment of tuition and fees. In addition, failure to attend class does not result in automatic cancellation. It is the student's responsibility to avoid academic and/or financial consequences by canceling registration prior to the first day of classes.

Students Canceled Before the Session Begins

Students canceled for non-payment at any time before the start of the session for a given session will be blocked from future registration for Summer Session. Notification is sent to the e-mail of record. If the course is full, the seat is lost. If the course is online, all access is lost. To re-register, pre-payment is required. The re-registration process may take up to 48 business hours to complete after pre-payment has been submitted.

Students Withdrawn After the Session Begins

Students withdrawn for non-payment on or after the first day of a session for a given session will immediately lose course access. Notification is sent via the e-mail of record. To re-register, pre-payment is required. In addition, the course instructor is required to send an e-mail supporting the re-registration request. The re-registration process may take up to 48 business hours to complete after pre-payment has been submitted.

If a student does not re-register, a notation of withdrawal from the term and the effective date will post to the students official University transcript and leaves a partial or full balance due for tuition and fees depending on the date of withdrawal. To appeal for the removal of the withdrawal, an Exception to Policy must be submitted.

Cancellation

Cancellation of Courses by University of Maryland

The University reserves the right to cancel courses due to insufficient enrollment or for other reasons that it deems valid.

Appropriate refunds will be made. Because cancellation of a course may occur so close to the beginning of class, there is not always time to send notification. Whenever possible, notification will be made via the e-mail of record.

Cancellation of Registration by Student

Cancellation of registration means that the student terminates their enrollment in all courses prior to the first day of the specific session for which they are enrolled.

  • Students who cancel registration prior to the first day of classes receive a 100% refund of tuition and fees.
  • Failure to attend class does not result in automatic cancellation nor is a student relieved of any academic and/or financial obligation.
  • Courses dropped prior to the first day of classes will not appear on the student record, nor count towards the number of attempts a student has for any given course.
  • Students may process the cancellation of registration prior to the first day of classes via Testudo via Registration (Drop/Add).

Single Course Drop

Single Course Drop without a 'W' means that you are registered for two or more courses within a single specific Summer or Winter Session and dropping a single course before the end of Schedule Adjustment. You must remain registered for at least one course within that session.

  • A single course drop during the schedule adjustment period will not appear on the student record, nor will it count towards the number of attempts a student has for any given course.
  • A full credit is not available for courses dropped on or after the first day of classes.
  • Students may process single course drops via Testudo via Registration (Drop/Add).

Single Course Drop with a 'W' means that you are dropping a single course within a single specific Summer or Winter Session after the schedule adjustment period ends, remaining registered for at least one course in that session.

  • Students are limited to dropping a maximum of 4 credits.
  • No credit is not available for courses dropped after the end of schedule adjustment.
  • A notation of ‘W’ will post to your student record.
  • Students may process single course drops via Testudo via Registration (Drop/Add).

Withdrawal

Withdrawal means that you are terminating registration for all courses within a specific Summer or Winter Session (even if registered for just one course) between the first day and the posted deadline of the session in which you are registered.

  • A notation of withdrawn from term and the effective date will post to your official University Transcript.
    • The courses will still show on your unofficial transcript with a 'WW' notation.
  • If you are a current UMD student, this has no effect on your enrollment status for the upcoming semester.
  • Students must submit a written request to be withdrawn. To send such a request, click here.

Appeals: Exception to Academic Policy

Exception to Academic Policy requests due to extenuating circumstances relating to your registration for Summer or Winter Session require a formal written appeal. All appeals that request an adjustment to the student record after the end of a specific session will incur a $100.00 Record Adjustment fee. This includes all requests for registration, withdrawal, or cancellation.

  • Appeal Form: click here.
    • Note: If the appeal is related to Freshmen Connection (FC), contact fc@umd.edu and request the FC Appeal Form.
  • If you experience an issue or have a question, contact oes@umd.edu.
  • Deadline for Appeal Submission:
    • Summer Session: October 15
    • Winter Session: February 15

Required Supporting Documentation

An appeal will not be considered until documentation supporting the claims made in the appeal is received. Such documentation may include but is not limited to:

  • Medical: Verification of the severity of the condition that includes a statement on how the condition affected your ability to perform coursework. Documentation from medical or hospital personnel must be typed and signed on official letterhead. E-mails or unsigned letters on a plain stationary are not acceptable.
  • Death in the Family: Copy of death certificate (or verification of death from hospital or attending physician, typed and signed on official letterhead) with a statement of the deceased's relation to the student. E-mails or unsigned letters on plain stationary are not acceptable.
  • Course Instructor or Academic Advisor: May submit a statement of support on department letterhead or, if via e-mail, from the instructor/academic advisor’s campus e-mail. (See Contact Information, below.) The statement of support must be submitted on department letterhead (or via the instructor/academic advisor campus e-mail to oes@umd.edu). The statement must include your student name, UID, course information, date of registration, and an explanation of why the course instructor or academic advisor supports your appeal.
  • Approved Appeal from College/Department: Some Colleges/Departments require that you appeal to them first for requests that have academic ramifications such as late/retroactive changes to your student record. In order for us to process your request we must also receive a copy of your College/Department approved appeal.

How to Attach Documentation

The above documentation may be uploaded to the Appeal Form BUT only as one file. If you have more than one document, either combine all documents into one file or e-mail oes@umd.edu with the additional documentation.

  1. Complete all other sections of the appeal form.
  2. File Title: Provide a name for your document (the documentation will not attach without a title)
    • ex. Appeal Documentation
  3. File Path: Select the Choose File button and locate where your document is stored

Processing Timeline

The average review time is two weeks from the date that the appeal and all documentation are received. Confirmation of the decision is sent to the e-mail address the e-mail of record.

Maximum Load

Summer Session

  • For Sessions I and I-A or I-B combined, or Sessions II and II-C or II-D combined:
    • Undergraduate students may register for up to eight credits maximum.
    • Graduate students may register for up to 24 graduate units maximum.
  • For Sessions I-A, I-B, II-C or II-D:
    • Undergraduate students may register for up to four credits maximum.
    • Graduate students may register for up to 12 graduate units maximum.

Winter Session

  • Undergraduate Students: May register for up to four credits maximum.
  • Graduate Students: May register for up to 12 graduate units maximum.

Graduate Units

For a description of graduate units, click here.

Current University of Maryland Students

Course loads exceeding these maximums require prior approval of your college dean. If your college grants approval, you are academically and financially responsible for this course overload. The University will not consider granting exceptions to academic and refund policy resulting from an inability to manage this workload.

  • Contact your college advising office to obtain approval.
  • Your college will assist you with registration.

Visiting Undergraduate Students

Course loads exceeding these maximums for visiting students require:

  • A statement to oes@umd.edu detailing the request, including a full list of requested courses and sections, full name, and permanent mailing address. The statement must also include an acknowledgment that you are aware of the associated workload and that you are academically and financially responsible for this course overload. The University will not consider granting exceptions to academic and refund policy resulting from an inability to manage this workload.
  • A statement from your home institutions' academic advisor to oes@umd.edu stating that you are in good academic standing and should be allowed to register for above the credit limit. The statement must include your full name and permanent mailing address.
  • Registration will not be permitted until BOTH statements are received.

Full-Time Status

Undergraduate Students

Summer Session

  • Enrollment in courses totaling six semester hours of academic credit will be defined as full-time status for one six-week summer session.
  • Enrollment in courses totaling three semester hours of academic credit will be defined as full-time status for one three-week summer session.
  • Enrollment in six semester hours of academic credit in each of the two summer sessions will be defined as full-time enrollment for the Summer Term.

Winter Session

  • Enrollment in courses totaling three semester hours of academic credit will be defined as full-time status for the three-week Winter Session.

Additional Information

  • Students receiving financial aid and/or VA benefits should check with appropriate offices to determine full-time status.
  • Students enrolled in UMEI 001-004 are considered full-time.
  • Courses taken for audit are not included in the calculation of full-time status.

Graduate Students

Summer Session

  • Enrollment in academic credit totaling 24 graduate units will be defined as full-time enrollment for one summer session.
  • Enrollment in academic credit totaling 24 graduate units in each of the two summer sessions will be defined as full-time enrollment for the Summer Term.

Winter Session/p>

  • Enrollment in academic credit totaling 12 graduate units will be defined as full-time enrollment for Winter session.

Additional Information

Transferring Credits

It is advisable to obtain permission from your home institution's academic advisor prior to enrolling at UMD for either Summer or Winter Session. It is the student’s responsibility to ensure that the courses taken at UMD are transferable and applicable to your degree program. Upon course completion, a student must request that an official UMD transcript be sent to the home institution. This is not an automatic process. The Office of the Registrar oversees transcripts. For complete information, click here.

Transcript

Upon course completion, a student must request that an official UMD transcript be sent to the home institution. This is not an automatic process. The Office of the Registrar oversees transcripts. For complete information, click here.

Grades

The University uses plus/minus grading. For complete information, click here. Grade reports are not automatically mailed and may be viewed online approximately one week after the end of a specific session, click here. Course grades also appear on the official UMD transcript. Upon course completion, a student must request that an official transcript be sent to the home institution. This is not an automatic process. The Office of the Registrar oversees transcripts. For complete information, click here.

Academic Credit Overview

The semester hour is the unit of credit. All students enrolled for credit will receive an official grade for each course. Each student is responsible for determining the applicability of courses selected to his/her degree program and is urged to consult with her/his academic advisor.

  • Six week sessions (Summer Session): A three-credit course may meet five times a week, with each class period meeting for 80 minutes. Courses that meet two, three, or four times a week will have longer class sessions.
  • Three week sessions (Summer or Winter Session): A three-credit course may meet four times a week, with each class period meeting for three hours and 15 minutes. Courses that meet two or three times a week will have longer class sessions. Some courses may meet five times per week.

Graduation: Degree Candidates

Current UMD students who expect to complete requirements for a degree during Summer Session must apply for graduation with the Office of the Registrar, click here.

Accessibility and Disability Support Services

Individuals with a disability are eligible to receive the accommodations necessary to ensure equal access to campus programs. To receive these accommodations, you are required to register with UMD’s Accessibility and Disability Support Service (ADS) with your documentation. For complete information, click here.

Academic Dishonesty

For the University’s official policy, click here.

Academic Integrity

For the University’s official policy, click here.

Audit

A student may register to audit a course or courses in which space is available. Tuition and fees are the same as when taken for credit. The notation "AUD" is placed on the transcript for each course audited. Courses taken for audit are not included in the calculation of full-time/part-time status.

Final Examinations

Final examinations must be held on the last day of a class for Winter Session or on the last day of a class for a specific Summer Session. No final examination shall be given at a time other than the last day of a class without the permission of the department chair. A final examination will be given in every undergraduate course. Exceptions may be made with the written approval of the chair of the department and the dean.

Non-discrimination Policy

UMD is an equal opportunity institution with respect to both education and employment. The University does not discriminate on the basis of race, color, religion, national origin, sex, age, or handicap in admission or access to, or treatment or employment in, its programs and activities as required by federal (Title VI, Title IX, Section 504) and state laws and regulations.

Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964, as amended, Title IX of the 1972 Educational Amendments, Section 504 of the Rehabilitation Act of 1973, or related legal requirements should be directed to:

Campus Compliance Officer
Office of Diversity Education and Compliance
University of Maryland
2411 Marie Mount Hall
7814 Regents Dr.
College Park, MD 20742
Telephone: 301.405.2838

Inquiries concerning the application of Section 504 and part 34 of the C.F.R. to the University of Maryland may be directed to:

Director, Accessibility and Disability Support Services
University of Maryland
0106 Shoemaker Hall
4281 Chapel Ln.
College Park, MD 20742
Telephone: 301.314.7682 or 301.314.7683 (TTY)

Pass-Fail Option

Visiting students interested in registering for a course using the pass-fail option should contact their advisor from their home institution. Many institutions will not accept transfer courses if the courses were completed on a pass-fail basis.

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