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Program Policies & Procedures


In the Confirmation of Admission Process, STEP 1, students and parents must activate and update the following protocols in order to access UMD systems and resources. Below is a brief description of each. 

Directory ID & Password

The Directory ID and password grants access to UMD systems and resources. You’ll use information provided in the program application. If you did not provide a SSN, contact tys@umd.edu to receive your university assigned SID. Include your full name and UID# (located in your acceptance letter) to receive information to activate the Directory ID.

Multi-Factor Authentication

In addition to the Directory ID and password, students use Multi-Factor Authentication to access UMD systems and resources. For complete instructions and contact information, see How to Enroll in Multi-Factor Authentication.

TERPmail

TERPmail is UMD’s official means of communication. When you applied, the email used on the application became the email of record. However, for access to UMD Wireless Networks and UMD’s electronic learning management system (ELMS), you must set-up TERPmail. Students are responsible for checking their TERPmail and responding in a timely fashion. Check your spam folder once you’ve set-up TERPmail as the email of record.

Change the Email of Record

After activating TERPmail, you must change your email of record to the TERPmail account.

  • Visit Testudo (Change Address/Email)
  • Log-in with your Directory ID and password
  • Select “Edit”
  • Change posted email to your TERPmail account
  • Select “Update”

In the Confirmation of Admission Process, STEP 2, students and parents attest that they understand FERPA and the required student consent to grant access to their academic and financial record. If the parent/guardian is responsible for paying the student bill, they will not be able to submit payment unless STEP 2 is completed. 

Family Education Rights and Privacy Act (FERPA)

  • Terp Scholars are admitted to the University of Maryland as non-degree seeking students for the Summer Session. As such, they are subject university policies, particularly FERPA. This federal law states that the access rights that parents/legal guardians have in the secondary school setting are transferred to students, once a student has turned eighteen, or is attending any post-secondary educational institution. UMD employees, including instructors, are prohibited from sharing individual information unless the student provides consent. 
  • For complete information, see Office of the Registrar—Student Privacy (FERPA Explained).

Granting Access to Student Academic or Financial Record

  • At UMD, the admitted student has the option of granting access to their academic or financial record.  Students are not required, by FERPA, to grant this access.  The process for granting access to either the academic or financial record is split.

In the Confirmation of Admission Process, STEP 3, students and parents attest that they understand the program’s grade, credits, and attendance policy. 

Terp Scholars are admitted as non-degree seeking students to the University of Maryland for the Summer Session. Students are registered for one three-credit university course for which a grade and credits will be earned. The course cannot be taken pass-fail or audit. The grade and credits earned post to the UMD transcript and are part of the student academic record. If admitted to the University of Maryland as an undergraduate student in the future, the grade will also be included in the cumulative GPA calculation.

Terp Scholars must attend the program in its entirety. Students are not permitted to miss class time, including arriving late and/or leaving early. Anyone who has an obligation such as employment, club sport, travel, or similar commitment should consider whether this will interfere with program requirements. Lack of course attendance can lead to program dismissal or lead to a poor grade posting on the academic record.

UMD follows the Maryland Higher Education Commission's (MHEC) policies on "contact hours," a shorthand term referring to the amount of time required in various forms of education to earn credit.  Credit-bearing courses are divided into three types based on MHEC contact hour requirements: lectures, laboratories, and internships. This applies to courses delivered online or face-to-face.  

One credit equals:

  • 15 hours of actual class time
  • 30 hours of supervised laboratory or studio time
  • 45 hours of instructional situations such as practica, internships, and cooperative

In addition to the time a student spends in class, for every one credit hour of class time, successful college students spend approximately two hours outside of class studying.  Below is a helpful chart that recaps a student’s obligation towards a 3-credit course. 

3-credit Course Hours per day Hours per 5-day week
Class Meet Time* 3 15
Study Time 6 60
TTL Course Effort 9 45

Unlike high-school, where a student’s time is structured with parents, teachers, and other adults setting limits, much of your time in the program is unstructured. Whereas in high school, teachers take formal attendance, check notebooks, use chalkboard or whiteboards, impart knowledge and facts, and teach to the text, college professors rarely teach the text, often lecture nonstop without white boards, etc., require research and thinking beyond the facts, and seldom take attendance.

It is important to remember that there are only 24 hours in each day. This total effort shown in the chart above does not include other daily activities. The great challenge you’ll face as a Terp Scholar is to take responsibility, set limits, and design a plan of study.

In the Confirmation of Admission Process, STEP 3, both student and parent/guardian verify that they have reviewed, understand, and agree to abide with codes listed below. Terp Scholars are admitted to UMD as non-degree seeking students for the Summer Session and are subject to UMD and program policies and regulations. Violation of any part of these codes is subject to immediate dismissal from the program. 

In the Confirmation of Admission Process, STEP 3, both student and parent/guardian verify that they have reviewed and understand the protocols regarding recorded video and the steps required should the student not wish to be recorded.

  • Online synchronous course meetings may be recorded. When sessions are being recorded instructors will verbally announce the recording. Recorded material will be accessible to and only used by students enrolled in that course via the secure UMD electronic learning management system (ELMS) page. ELMS is used to organize teaching and learning and delivers online course content through easy to use web-based technology that enables learning in an engaging, interactive environment.
  • Recorded material is designed to assist students with studying and accessibility and disability accommodation.
  • Students who participate with their camera engaged or utilize a profile image are consenting to have their video or image recorded. If you are unwilling to consent to have your profile or video image recorded, it is the student's responsibility to turn your camera off and/or remove any profile image when recording is announced.
  • Likewise, students who un-mute during recorded class sessions and participate orally are consenting to have their voices recorded. If you are not willing to consent to have your voice recorded during class, you will need to keep your mute button activated and communicate exclusively using the "chat" feature, which allows students to type questions and comments live.
  • Note: Not every course will utilize recording. In addition, due to course content a select number of courses require students to use their webcam at all times, even while recording.

In the Confirmation of Admissions Process-STEP Optional, students who have a documented disability are eligible to receive the accommodations necessary to ensure equal access to UMD programs.  UMD’s Accessibility and Disability Support Service provides reasonable accommodations to qualified individuals to ensure equal access to services, programs, and activities sponsored by the university.

  • To receive these accommodations, you must register with UMD's Accessibility and Disability Support Service.
  • You should register no later than June 1. Do not delay in registering with this service.  Appointments are made on a first-come, first-served basis. Late requests may not be accommodated.
  • Unless registered with this service, the instructor may not grant an accommodation even if the student has the documentation showing that this accommodation was granted in their school system.
  • Accommodations include, but are not necessarily limited, to: extended time for exams, quizzes, and assessments; note taking and audio recording; sign language interpreting/transcribing; and alternative text formats.
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